Definition

An official examination and verification of accounts and records, esp. of financial accounts.

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Welcome to the Time and Expense modules!
In these modules, you will learn how to manage your time and expenses in the Integrated Business System, or IBS.
Time Management KPMG professionals are expected to maintain records of worked hours, including any authorized leave and absences. This facilitates the timely billing to clients for services performed and ensures accurate remuneration

In the Time Management module, you will learn how to perform time management tasks in IBS, such as:

  • Creating a timesheet
  • Editing a timesheet
  • Adding a delegate for your timesheet entries
  • Creating a timesheet when you are assigned as a delegate
  • Approving a timesheet
Time entry should be recorded and submitted on a weekly basis. If you fail to enter time weekly, an error report may be generated. Make sure you link the time to the correct engagement code or internal order.
After you have submitted your timesheet, you can still return and edit it, but you will have to re-submit it for approval.
Your timesheet is then automatically or manually approved.
Once you timesheet is approved, it becomes available for billing and other finance processes.
This is how the timesheet looks in IBS.

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Geometry) 6. Right Bottom - Legend control as Small animated control 7. Zooming and Scaling (and Reverse Scaling of Overlay object) FitToScreen and ActualSize functionality done by me 8. Versions Control UX done by me 2. Left side Tool Box ( Deming and Functional Development Done by me only) 3.

Geometry) 6. Right Bottom - Legend control as Small animated control 7. Zooming and Scaling (and Reverse Scaling of Overlay object) FitToScreen and ActualSize functionality done by me 8. Versions Control UX done by me 2. Left side Tool Box ( Deming and Functional Development Done by me only) 3.

Geometry) 6. Right Bottom - Legend control as Small animated control 7. Zooming and Scaling (and Reverse Scaling of Overlay object) FitToScreen and ActualSize functionality done by me 8. Versions Control UX done by me 2. Left side Tool Box ( Deming and Functional Development Done by me only) 3.
Now that you are familiar with the parts of the timesheet, view a demonstration on how to enter time in IBS.

IBS allows you to assign a delegate who can complete your timesheet entire when you are unavailable.

Just as you can assign delegates when you are unable to access the KPMG network, others can assign you to act as their delegate when they need support.






Click the computer icons to start the demonstrations.
Approval for time entries is usually automated. There may be a few cases where approval for timesheet need to be performed manually, for example, timesheets for contractors or overtime entered in the system that raises a concern.

If you have been assigned as an approver, you must ensure time has been recorded correctly against the following:

  • Worked hours and overtime hours
  • Engagement Codes
  • Internals orders
  • Phases
  • Tasks


If there are times adjustments involving engagements or Internal orders, the approver must review the allowed time transfers and the number of hours transferred. Approving Timesheet
Click the computer icons to start the demonstrations.
Drag and drop the buttons below the table next to the description of what it does. Once you are done, click Submit
Description
Field Names
We have reached the end of the Time Management module.

in this module, you learned about:

  • Creating a timesheet
  • Editing a timesheet
  • Adding a delegate for your timesheet entries
  • Creating a timesheet when you are assigned as a delegate
  • Approving a timesheet
Expense Management
As KPMG employess, you may have business trips or client meetings where you incur expenses and you will have to submit an expense claim to get these expenses reimbursed.

In the Expense Management module, you will learn about how expenses are managed in IBS, including:

  • Creating and submitting an expense claim, including both corporate credit card and out-of-pocket expenses
  • Editing an expense claim
  • Delegating creation of your expense claims to a colleague
  • Creating and submitting an expense claim when you are acting as a delegate
  • Approving an expense claim
  • Adding a delegate to approve your expenses
Expense Management Process
           
The two methods of incurring expenses that are processed in IBS are out-of-pocket costs and corporate credit card expenses.
The expense claim should include all of your out-of-pocket expenses and any expenses you have incurred using your corporate credit card.
Submit the claim in IBS and print a copy of the report to send to your Finance department with the supporting expense receipts.
Your submitted expense claim is sent for approval within the system.
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Your claim is reimbursed in the next payment run either directly to your bank account or to the corporate credit card company.
Click the steps in the expense process for additional information.
We will now look at how an expense report is created.
In IBS, you can assign a delegate who can create and submit your expense claims.

Just as you can assign delegates, other can assign you as their delegate. We will look at the process for both of these circumstances.

The ability to approve an expense claim is dependent on the right to do this within IBS. The approver must ensure that he or she is aware of the firm's expense policy before approving any claim in order to ensure that they comply with this policy.

You can also add a delegate to approve expenses on your
behalf when you are unavailable.


Click the computer icons to start the demonstrations.
What are the two methods of incurring expenses which may be claimed in IBS?

Select the correct options and click Submit
  A. Out-of-pocket
  B. Online bank transfer
  C. Corporate credit card
  D. Personal credit card
We have reached the end of the Expense Management module.
In this module, you learned about:

  • Creating and submitting an expense claim, including both corporate credit card and out-of-pocket expenses
  • Editing an expense claim
  • Delegating creation of your expense claims to a colleague
  • Creating and submitting an expense claim when you are assigned as a delegate
  • Approving an expense claim
  • Adding a delegate to approve your expenses