Test

Definition

An official examination and verification of accounts and records, esp. of financial accounts.

Click Help to learn more about the course interface. Click Menu to navigate to a particular screen in the course.
Click Glossary to view definitions of words associated with the course.
Click Back to navigate to the previous screen.
Click the Audio button to turn off or on the audio.
Click Next to navigate to the next screen.
Click Transcript to view a transcript of the course audio. 00 of 15 This displays the current screen number that you are on, and the total number of screens in the course.
Click Play or Pause to play or pause the animation and audio for the screen. Click Replay to replay a screen.
Welcome to the Time and Expense modules!
In these modules, you will learn how to manage your time and expenses in the Integrated Business System, or IBS.
Time Management KPMG professionals are expected to maintain records of worked hours, including any authorized leave and absences. This facilitates the timely billing to clients for services performed and ensures accurate remuneration

In the Time Management module, you will learn how to perform time management tasks in IBS, such as:

  • Creating a timesheet
  • Editing a timesheet
  • Adding a delegate for your timesheet entries
  • Creating a timesheet when you are assigned as a delegate
  • Approving a timesheet
Time entry should be recorded and submitted on a weekly basis. If you fail to enter time weekly, an error report may be generated. Make sure you link the time to the correct engagement code or internal order.
After you have submitted your timesheet, you can still return and edit it, but you will have to re-submit it for approval.
Your timesheet is then automatically or manually approved.
Once you timesheet is approved, it becomes available for billing and other finance processes.
This is how the timesheet looks in IBS.
The Calendar displays the current month and the previous two months. The legend on the bottom of this section gives you the key to what each color refers to. The top bar allows you to collapse or expand this section.

Note:
  • The standard KPMG workweek and non-working days are already defined for you.
  • The selected week in the timesheet will always appear in beige regardless of submission status.
You can use this section to perform your time entries
You can use these buttons to save and submit your timesheet, to print your timesheet, as well as to access a colleague's timesheet as a delegate.
The Save button saves all the entries you have made on the page.

The Save and Submit button saves and submits the entries that are currently displayed on screen.

The Save and Submit All button allows you to save and submit all your time entries or select the time entries you want to submit from a list of time entries that you have not already submitted.
The Perform Expense Entry button helps you navigate directly to the Expense Management page where you can enter your expenses.
The Switch User button allows you to choose the delegator for whom you want to enter time.
The Help button opens the KPMG online help.
The Calendar displays the current month and the previous two months. The legend on the bottom of this section gives you the key to what each color refers to. The top bar allows you to collapse or expand this section.

Note:
  • The standard KPMG workweek and non-working days are already defined for you.
  • The selected week in the timesheet will always appear in beige regardless of submission status.
The Previous button displays the timesheet for the previous week.

The Next button displays the timesheet for the next week.
This field displays the starting date of the week displayed. The icon next to it expands the calendar and allows the user to select a different date. Once you choose a new week, click the Apply button to view the new week in the Timesheet section.
The Copy icon allows you the following options:
Copy a selected row
Copy from previous period: Copies all the engagement codes from a selected week
Copy from target hours: Populates the balance hours in a new row to complete the target hours required for each day of the week

A Paste icon appears next to the Copy icon once an item has been copied. Select the area where you want to paste and click the Paste icon.
The Template button allows you to pre-populate chosen engagement codes in all your future timesheets until such time that you choose to delete the template.
The Adjustment History button displays the audit trail of what has been amended in the timesheet.

Note: The timesheet visible to you will always reflect the most recent view of hours recorded with any subsequent adjustments, either manually or via the Mass Time and Expense Transfer transaction.
You can enter your engagement code in this field or click the Search icon in the field, which will open a window where you can select from your engagements, engagements that you have added as your favorites, and engagements you have last accessed. You can also perform a search to find the engagement.

Note that a timesheet row should have either an engagement code or an internal order specified. It cannot have both.
You can select a phase from the list provided when you click the field.

Note: The Phase field is automatically populated when there is only one phase for the engagement.
You can enter your internal order number here or click the Search icon to search for an internal order. You can select from your favorites, or the records you recently accessed. You can also perform a more detailed search to find the correct internal order.

Note that a timesheet row should have either an engagement code or an internal order specified. It cannot have both.
In this field, you are required to search for and select the location where you performed the work.
You are required to select your activity for the engagement or internal order in this field.
The Total field is auto-populated after you click the Check button adding the hours for the week.
You can enter your time for the work performed each day for engagements or internal orders in these columns. The Detail field next to each day column can be used to add any additional notes about the time entered for that day.
The Sum column displays the total number of the hours worked in the week.
This row displays the target working hours for the week and each day.
The Sum row displays the total hours entered each day.
The Delete icon deletes the row of the timesheet it appears in.
Now that you are familiar with the parts of the timesheet, view a demonstration on how to enter time in IBS.

IBS allows you to assign a delegate who can complete your timesheet entire when you are unavailable.

Just as you can assign delegates when you are unable to access the KPMG network, others can assign you to act as their delegate when they need support.






Click the computer icons to start the demonstrations.
Approval for time entries is usually automated. There may be a few cases where approval for timesheet need to be performed manually, for example, timesheets for contractors or overtime entered in the system that raises a concern.

If you have been assigned as an approver, you must ensure time has been recorded correctly against the following:

  • Worked hours and overtime hours
  • Engagement Codes
  • Internals orders
  • Phases
  • Tasks


If there are times adjustments involving engagements or Internal orders, the approver must review the allowed time transfers and the number of hours transferred. Approving Timesheet
Click the computer icons to start the demonstrations.
Drag and drop the buttons below the table next to the description of what it does. Once you are done, click Submit
Description
Field Names
Allows you to pre-populate chosen engagement codes in all your future timesheets
Verifies your time entries and inform you if there are any errors in your entries so you can correct them prior to submission
Allows you to choose the delegator for whom you want to enter time
  Template Button
  Switch User Button
  Check Button
We have reached the end of the Time Management module.

in this module, you learned about:

  • Creating a timesheet
  • Editing a timesheet
  • Adding a delegate for your timesheet entries
  • Creating a timesheet when you are assigned as a delegate
  • Approving a timesheet
Expense Management
As KPMG employees, you may have business trips or client meetings where you incur expenses and you will have to submit an expense claim to get these expenses reimbursed.

In the Expense Management module, you will learn about how expenses are managed in IBS, including:

  • Creating and submitting an expense claim, including both corporate credit card and out-of-pocket expenses
  • Editing an expense claim
  • Delegating creation of your expense claims to a colleague
  • Creating and submitting an expense claim when you are acting as a delegate
  • Approving an expense claim
  • Adding a delegate to approve your expenses
Expense Management Process
           
The two methods of incurring expenses that are processed in IBS are out-of-pocket costs and corporate credit card expenses.
The expense claim should include all of your out-of-pocket expenses and any expenses you have incurred using your corporate credit card.
Submit the claim in IBS and print a copy of the report to send to your Finance department with the supporting expense receipts.
Your submitted expense claim is sent for approval within the system.
..
..
Your claim is reimbursed in the next payment run either directly to your bank account or to the corporate credit card company.
Click the steps in the expense process for additional information.
We will now look at how an expense report is created.
In IBS, you can assign a delegate who can create and submit your expense claims.

Just as you can assign delegates, other can assign you as their delegate. We will look at the process for both of these circumstances.

The ability to approve an expense claim is dependent on the right to do this within IBS. The approver must ensure that he or she is aware of the firm's expense policy before approving any claim in order to ensure that they comply with this policy.

You can also add a delegate to approve expenses on your
behalf when you are unavailable.


Click the computer icons to start the demonstrations.
What are the two methods of incurring expenses which may be claimed in IBS?

Select the correct options and click Submit
 
 
 
 
We have reached the end of the Expense Management module.
In this module, you learned about:

  • Creating and submitting an expense claim, including both corporate credit card and out-of-pocket expenses
  • Editing an expense claim
  • Delegating creation of your expense claims to a colleague
  • Creating and submitting an expense claim when you are assigned as a delegate
  • Approving an expense claim
  • Adding a delegate to approve your expenses